The Events Specialist serves as coordinator for department events, alumni/donor relations and fundraising, department facilities and front office administration. The Events Specialist supervises work-study student(s), and provides back-up for the Computational and Mathematical Administrator and the Academic Personnel Coordinator. Completes special projects for Chair, CAO and Communications Coordinator.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
25
Records
Qualifications
Required/Preferred
1. Demonstrated organizational, prioritization and multi-tasking skills to work efficiently and effectively in a high volume, deadline driven environment with frequent interruptions.
Required
2. Demonstrated skill in taking the initiative, performing detailed work with a high degree of accuracy, troubleshooting, and carrying through projects to completion under minimal supervision.
Required
3. Skill in analyzing information, problem solving and ability to propose alternatives and implement workable solutions.
Required
4. Skill in working independently and collaboratively as a team member.
Required
5. Excellent interpersonal and customer service skills to establish and maintain cooperative working relationships with individuals of various socioeconomic, ethnic and cultural backgrounds including alumni, donors, outside vendors, faculty, students, staff, and all levels at the University.
Required
6. Excellent oral and written communication skills, using appropriate vocabulary and grammar to clearly convey detailed messages and information using tact, courtesy and sensitivity by phone, email and in person.
Required
7. Skill in maintaining confidentiality and working with confidential matters with judgment, tact and sensitivity.
Required
8. Excellent writing and editing skills to compose correspondence with proper grammar, spelling and syntax.
Required
9. Skill in preparing technical documents, exams, student evaluations and correspondence from rough, handwritten copy with speed and accuracy utilizing word processing and mathematical software including TeX, AMS-TeX and LaTeX.
Required
10. Demonstrated skill in utilizing web based programs and windows based programs including spreadsheets (Excel), word processing (Word), databases (Access) and presentation (Powerpoint). Ability to learn software applications quickly and proficiently.
Required
11. Skill and creativity in layout and design, with experience in utilizing publishing, graphics, multimedia, design and image editing software and web specific applications including Photoshop, Dreamweaver and Adobe Acrobat.
Required
12. Skill in using various types of equipment such as computers, laser printers, digital copiers, facsimile machines, LCDs, scanners and digital cameras.
Required
13. Skill in organizing and planning meetings/conferences and social functions including arranging catering, hotels and parking.
Required
14. Working understanding of development and awareness of donor motivations and expectations.
Preferred
15. Experience supervising and training staff, work-study students and volunteers.
Preferred
16. Experience working with Facilities and CTS, with skill in processing online Facilities Service requests and Telephone Service requests.
Required
17. Experience working with Parking Operations and skill in processing parking permits and troubleshooting problems.
Required
18. Experience with university accounting, payroll, purchasing, travel and contract/grant systems, with knowledge of applicable university policies and procedures.
Required
19. Skill in utilizing on-line systems including PAC, Bruin Buy, Travel Express, OASIS, QDB, NPEAR and EDB to order supplies and equipment, processing check requests for honoraria and stipends, complete travel reimbursements, process payroll and generate financial reports.
Required
20. Skill in developing, monitoring and analyzing budgets. Skill in accurately compiling statistical information.
Required
21. Skill in organizing and maintaining accurate information in files.
Required
22. Ability to work some evenings and weekends.
Required
23. Ability to lift 25 pounds.
Required
24. California driver's license required.
Required
25. College degree preferred.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-18-2023
External Posting Date:
