POSITION OVERVIEW: Creatively and efficiently manage office procedures, light inventory/warehouse and provide excellent customer service for internal and external customers.
GENERAL ACCOUNTABILITIES:
Maintain and protect assigned Company assets.
Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction.
Work in compliance with the Company’s polices and procedures including safety manual with safety of self and others in mind at all times.
Accurate and timely documentation including, but not limited to, timecards
Available to work outside of, or in addition to normal businesses hours.
Work proactively and in a positive manner with co-workers.
Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests.
SPECIFIC ACCOUNTABILITIES: Include, but not limited to:
General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry
Facility upkeep and maintenance as needed
Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship.
Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC)
Reconcile jobs and process returns prior to close out.
Create new Sales Orders for Direct Ship customers
Light warehouse and inventory, including:
Shipping & Receiving functions
Scanning packing lists to Supply Chain Services daily
Staging & tracking of installation and service materials
Tracking and maintenance of inventory materials including quarterly inventory counts
Handle travel arrangements for overnight work as needed
Coordinate company apparel orders and safety equipment as needed
Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas.
REQUIRED QUALIFICATIONS:
High School diploma or equivalent
Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience
1 year of experience with general administrative duties in an office environment
1 year of customer service experience
PROFESSIONAL COMPETENCIES:
Self-starter with excellent interpersonal skills including customer service skills
Strong organizational skills
Ability to multi-task while working under deadlines and time constraints
Excellent keyboarding skills.
Ability to solve practical problems and carry out responsibilities under minimal supervision.
Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
Ability to write effective business correspondence and present information in one-on-one and small group situations.
Ability to interact effectively at all levels and across diverse cultures.
Ability to function as an effective team member.
Ability to adapt as the external environment and organization evolves.
High degree of discretion and confidentiality
PHYSICAL DEMANDS:
Must be able to effectively communicate, (i.e. see, hear, speak and write clearly) in English in order to communicate with employees and/or other customers; manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment.
WORKING CONDITIONS:
The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.
REVIEWS: Administrative Assistant reviews will be held annually
Pay: 21-24/Hour
Company Info:
Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.
Paladin has offices coast to coast and nearly 1,500 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. Our team is the best in the industry, always at the forefront of the changing technology landscape. Through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.
We thank you for your application, however only those selected for an interview will be contacted.
Paladin Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.
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